Board of County Commissioner Records
Department Function: To attend regular and special Board of County Commissioner (BOCC) meetings; to create and archive the complete BOCC record; to assist public and staff on use of the records.
This page provides information on the following aspects of the BOCC records division...
- Public Legal Notices
- Records FAQ
Access current agendas online
Agendas are prepared by the county manager's office. Final agendas are available by 5:00 p.m. on Fridays preceding the next week's meetings. Agendas are also published in the Aspen Daily News every Monday.
Second and fourth Wednesday of each month. Occasionally meetings are rescheduled to accommodate holidays, etc. All regular meetings begin at 12 noon.
As needed. Some examples are county board reports, property valuation appeals, land use code hearings, and/or matters that are expected to take a considerable amount of time.
Always scheduled as a special meeting, but are not open to the public. The reasons for an executive session are specific and generally involve land acquisition, litigation or personnel matters.
Typicall scheduled for Tuesdays. Check agenda for dates and times.
Location of Meetings:
All meetings are usually held in the Courthouse Plaza Building First Floor Meeting Room, 530 East Main Aspen, Colorado 81611. If a larger meeting room is needed, the meeting may be moved to another location to accommodate more people. Check agenda for any change in location.
Minutes (Record of Meetings)
Obtain Copies of BOCC Packets, Minutes, Resolutions, Ordinances and Public Notices:
Minutes are accessible on the Pitkin County Web Site at no charge. Copies can also be obtained in our office for a fee (see fee schedule below). To search these records you will either need to know the date of the meeting, name of the applicant or subject matter. All regular and special meetings are tape recorded. Tapes can be purchased from our office (see fee schedule below). Regular meetings special meetings are video taped by Grassroots Television and current or past meetings can be viewed via county webcast.
Documents:BOCC Packet Material, Resolutions, Ordinances, Public Legal Notices and other associated documents are available on the Pitkin County Web Site at no charge, and in our office for a fee (see fee schedule below). To assist you in locating the document, we have defined the following prescribed forms:
Official action by ordinance is required for (but not limited to): all matters where action by ordinance is prescribed by Colorado State Statute, code amendments, rezoning applications, granting of easements in public lands, acquisition of property, road vacations and sale or lease, in excess of one year, of public lands.
Official action by resolution is required for (but not limited to): land use applications, budgets, fees, elections, special districts, expenditures of public funds in excess of $1,000, property tax abatements, recommendations, designations, and endorsements of the board.
|Minutes/Exhibits on web||No charge|
|Minutes/Exhibits obtained from our office ||$.25 per page*|
|Resolutions/Ordinances||$.25 per page*|
|Copy of recording||$15.00 per device|
*no charge to applicants who have previously paid a clerk's fee at time of a land use application
Frequently Asked QuestionsThe agenda item is not advertised as a public hearing but can I still attend and have an opportunity to be present and speak?
The chairperson always gives everyone an opportunity to speak to a matter even though the item might not be advertised as a public hearing. Additionally, there is an opportunity for anyone to speak to an item (not on the agenda) under the public comment portion of the agenda.Where can I get the packet information on a particular application prior to the meeting?
If the matter is the subject of a land use application you can contact the community development department at 970-920-5090. For all other matters you can contact the county manager's office at 970-920-5200Can I sit in on executive sessions?
Executive sessions are closed sessions to the public and the press. Agenda items are typically scheduled for land acquisition, litigation or personnel matters. However, if the board chooses to take action on an executive item it must do so by a majority of a vote in a regular noticed meeting.How can I obtain agendas, minutes and/or final documents from the Planning and Zoning Commission and/or Hearing Officer meetings?
Go to the Planning and Zoning Commission web page
or contact the Community Development Department at 920-5090.